Board meetings can be time-consuming and complicated but with a little preparation they can be as efficient as possible. This article will discuss the most important steps to prepare for board meetings – from creating a meeting agenda to establishing an administrative trail.
Check the minutes of the previous board meeting to determine what are the main topics for this meeting. You can ask board members to provide feedback in case you aren’t sure what issues you need to address.
Contact any directors or committee chairs who will need to submit additional documents or reports, and set deadlines. This will help ensure that all required information is available prior to the meeting, so that you can effectively address every item on the agenda.
It is a good idea to check in with directors who were assigned specific tasks at the previous board meetings to confirm that they’re still on track. This will help avoid the situation where director raises an issue that’s been discussed at a prior meeting, and helps avoid confusion for everyone.
Create and distribute the board package or the minutes of meetings to the attendees. Convene, a board management program can be used to reduce time and effort. Or, you can distribute the documents via email, and then post the required notices in order to satisfy any legal requirements.